By Design Solutions, Inc.

It should be so simple. Just install your new software program and you’re up and running.

But with the added complexity of working within an existing infrastructure, endless variables in configuring today’s highly customizable programs, and ensuring your existing data is protected, implementation requires thoughtful planning and precise execution. With By Design Solutions, your software implementation will be done right the first time.

That makes life simple.

Infrastructure Assessment
The infrastructure that supports accounting and other business applications has many variables, those placed upon the system based on the business needs of an organization and those placed upon the system by the specific accounting package. We are your resource in working with third-party vendors to ensure hardware, network and telecom capabilities are in place prior to implementation.

	Hardware With any software upgrade, a proactive review of its system requirements and hardware capabilities is essential. We conduct this review to ensure that any potential disruptions during implementation are pre-empted.
	Network Support In many organizations, network access to accounting software is mandatory to allow multiple individuals to perform their designated functions. We determine if network implementation or upgrade will be required to support the new accounting software and business processes.
	Remote Access Remote access is becoming a necessity rather than a luxury for most organizations. We work with you to ensure that the capabilities of your phone lines and internet connection will support your remote access needs.

Implementation Planning
We use a consistent, deliverables-driven implementation approach for each and every implementation project. The goal of our approach is to provide results and structure without unnecessary overhead. Well in advance of the system installation, we document each step, corresponding timelines and responsible parties. This plan is made available to all participating parties and provides the foundation for accountability.

Software Installation and Setup
Installation of a new accounting program involves more than loading software on individual workstations and networks. The proper installation and configuration of any software will make or break the success of the system. As an example, we customize the actual screens of your accounting program based on how you use the system, ensuring efficient and effective workflow. This is the type of expertise we bring to the process to ensure that the configuration is customized to fit your organization's needs.

	Application Installation and Configuration
	Customized Security Settings by Personnel
	Customized Screen Design
	Database Integration

Custom Form Design
The forms that can be produced by most accounting programs are highly customizable. From invoices, statements, purchase orders and checks, By Design Solutions formats these essential documents to your precise needs. Whether it’s simply adding your company logo or incorporating important information such as detailed product or service descriptions, we will modify these forms to your specifications.

Data Migration Planning and Data Conversion
Before implementing your accounting program, one essential element to consider is how to incorporate existing data. Based on your need to access existing data, we develop a data conversion and migration plan. In most cases, electronic conversion allows us to import data from previous systems and avoid re-keying existing data. We have had great success in converting such items as vendors, customer, and inventory items as well as historical transaction data.

Customer Training
The key to success with your accounting system is a commitment to training. At By Design Solutions, we believe that being on-site, at your location, using your data, allows us to provide the most effective training, tailored specifically to your needs. When new employees need to be trained, or additional functionality is added to your system, we will be there to ensure your organization fully trained. In addition, By Design Solutions offers seminars and user groups for ongoing educational opportunities.